A snapshot decays; governance is a loop. New AI services appear weekly, and employee usage shifts constantly. Our subscription retainer provides continuous shadow-AI discovery, ongoing policy development, BAA vetting, and the attestation documentation required by insurers.
We run continuous validation checks on your fleet to trace tool licensing, vendor compliance, and BAA (Business Associate Agreement) sign-offs.
You aren't paying for software consoles that your team has to manage. You are buying the outcomes required to protect your business liability and secure insurance claims.
Endpoint scanning on a recurring cadence. We detect new browser extensions, local weights, web logins, and API configurations the moment they are introduced, avoiding the decay of point-in-time reviews.
Acceptable-use policy (AUP) development and ongoing alignment. We provide staff reference cards ("Never Paste This" guides) and keep instructions aligned with emerging tool risks.
We review privacy structures and Business Associate Agreements (BAAs) for any new AI applications. We ensure your practice never exposes client or patient data to consumer-grade models that train on your inputs.
Quarterly board-ready compliance logs and verification reports. Gives your leadership team and underwriter concrete, verifiable proof that AI usage controls are actively maintained.
Cyber insurance carriers routinely deny claims if security controls cannot be demonstrated. We bridge the gap, documenting your compliance standard to keep policies valid and claims payable.
When an unauthorized or high-risk AI tool is discovered on an endpoint, we provide active triage and removal guidelines to isolate and eliminate the compliance exposure.
Subscriptions are right-sized by headcount. Setup costs are determined by the regulatory profile of your practice (regulated practices require BAA vetting and policy alignments prior to program kickoff).
| Company Size | Employee Range | Monthly Retainer | Program Deliverables |
|---|---|---|---|
| Micro | 1 – 25 | $850 / mo (floor) | Continuous discovery scans, standard acceptable-use policy, monthly compliance reporting, attestation pack. |
| Small | 26 – 100 | $850 – $1,500 / mo | Full AUP customization, custom staff reference cards, BAA vetting, quarterly briefing sessions, full attestation suite. |
| Mid | 101 – 500 | $1,600 – $4,500 / mo | Custom discovery schedules, detailed department-specific policy layers, vendor reviews, priority compliance advisory support. |
| Large | 501 – 2,000 | $4,500 – $11,000 / mo | MDM/RMM centralized push management, custom reporting APIs, dedicated account consultant, monthly posture presentations. |
| Enterprise | 2,001+ | Custom Quote | Tailored enterprise discovery, dedicated integration support, API export, 24/7 compliance advisory. |
Note on scaling: Retainer costs scale incrementally based on headcount. The effective per-user cost decreases as your organization grows. A 10% discount is applied for annual prepay agreements. A 5% discount is available for veteran-owned businesses. One-time setup costs apply.
Your employees are already using AI tools. Let us help you put the guardrails around them so they can work efficiently and defensibly.